13 Best Employee Onboarding Software Tools in 2026

Your new hire starts Monday, and you're still chasing incomplete paperwork in email threads, updating a spreadsheet nobody trusts, and hoping you remembered to schedule the IT setup call.

Employee onboarding software centralizes the checklists, documents, and training workflows that turn offer acceptance into productive work. Instead of scattered tasks across email and shared drives, these platforms track every step from preboarding paperwork to first-week training.

This guide compares 13 onboarding platforms for companies with 50–500 employees, covering features, pricing, and integration depth.

What Is Employee Onboarding Software?

Employee onboarding software manages the tasks, documents, and training that bring new hires from offer acceptance to productive work. These platforms replace scattered spreadsheets and email chains with centralized dashboards where HR tracks every step—welcome emails, tax forms, policy acknowledgments, equipment requests, and first-week training.

The goal is consistency: every new hire follows the same process, nothing slips through the cracks, and managers see exactly where each person stands. Most platforms include preboarding workflows, document e-signatures, task assignments, and integrations with payroll and HRIS systems.

What separates basic tools from stronger platforms is integration depth. Entry-level onboarding software handles HR paperwork. More capable platforms connect directly to identity management, device provisioning, and communication tools—so IT account creation and equipment setup happen automatically instead of waiting on manual handoffs.

The Best Employee Onboarding Software: Quick Comparison

The 13 Best Employee Onboarding Software Tools in 2026

1. Rippling

Rippling unifies HR, IT, and Finance in one platform with native IT provisioning that works without middleware.

Best For: Growing companies that need IT and HR automation without stitching together multiple vendors.

Key Features:

• Native IT provisioning without middleware
• Unified workflow for documents, payroll, and device setup
• Direct integration between HR, IT, and Finance systems
• Automated account creation and equipment provisioning

Employee Onboarding Benefit: New hires get accounts, devices, and system access automatically triggered by HR confirmation—no manual IT tickets or waiting on approvals.

Drawbacks: Pricing scales quickly as you add modules. The platform's depth can feel like overkill if you only need basic HR functionality.

Pricing: Starts at $8+ per employee per month

2. isolved

isolved is a comprehensive HCM platform ranked top for User Experience and Vendor Satisfaction by Sapient Insights.

Best For: Mid-market companies (500–4,999 employees) wanting a unified HCM platform with strong vendor support.

Key Features:

• Integrated onboarding, payroll, benefits administration, and time tracking
• Unified employee experience platform
• Continuous platform improvements based on customer feedback

Employee Onboarding Benefit: New hires complete onboarding, benefits enrollment, and payroll setup in one system—no switching between platforms or re-entering information.

Drawbacks: Pricing isn't publicly available. The platform may be more than smaller organizations under 200 employees actually need.

Pricing: Contact for pricing

3. BambooHR

BambooHR offers user-friendly HR with strong identity lifecycle management and direct integrations to major identity platforms.

Best For: SMBs that want straightforward HR workflows with direct identity management integrations.

Key Features:

• Integration with Active Directory, Entra ID, Google Workspace, and Okta
• Native API for identity management platform integration
• Direct automation options without third-party middleware
• Employee identity lifecycle management

Employee Onboarding Benefit: HR actions automatically sync to identity management systems—when a hire is confirmed, account provisioning starts without manual IT intervention.

Drawbacks: Customization options are limited for complex workflows. Reporting capabilities can feel basic for data-heavy teams.

Pricing: Starts at ~$10 per user per month. 50 employees: ~$6,000 annually. 500 employees: ~$60,000 annually.

4. Enboarder

Enboarder uses AI-driven automation to orchestrate multi-stakeholder onboarding workflows across HR and IT.

Best For: Global teams with complex, multi-stakeholder onboarding workflows spanning multiple departments.

Key Features:

• AI-driven workflow automation
• Cross-departmental task assignment for HR and IT
• Customizable onboarding journeys
• Compliance automation capabilities

Employee Onboarding Benefit: AI automatically assigns and sequences tasks across departments—managers, IT, and HR each get their assignments without manual coordination.

Drawbacks: Pricing requires sales conversations. You may need dedicated admin resources to build and maintain workflows.

Pricing: Contact for pricing

5. Workwize

Workwize specializes in IT device lifecycle management, shipping configured laptops to remote hires in 100+ countries.

Best For: Remote-first companies where hardware logistics is the primary onboarding bottleneck.

Key Features:

• IT device provisioning with apps and settings
• Global shipping to over 100 countries
• Integration with Jamf and Intune
• Device retrieval and recycling services

Employee Onboarding Benefit: Remote hires receive fully configured laptops with apps pre-installed—they're productive on day one instead of waiting weeks for equipment.

Drawbacks: Focuses solely on hardware logistics, so you'll need separate HR onboarding software. Pricing adds up for high-volume global deployments.

Pricing: Contact for pricing

6. Zavvy

Zavvy delivers onboarding journeys and training programs through Slack and Teams based on smart assignment criteria.

Best For: Teams that want onboarding workflows delivered through existing collaboration tools without forcing portal adoption.

Key Features:

• Automatic assignment of onboarding journeys and training programs
• Social events, buddy programs, and feedback loop automation
• Smart criteria-based workflow triggers
• Native Slack and Teams integration

Employee Onboarding Benefit: New hires receive onboarding tasks and training directly in Slack or Teams—no separate portal to learn or bookmark.

Drawbacks: IT provisioning capabilities are limited compared to Rippling or Workwize. Better suited for employee experience than technical onboarding.

Pricing: Contact for pricing

7. Oyster

Oyster handles cross-border compliance, payroll, and benefits for international hiring without requiring local expertise.

Best For: Companies hiring internationally that need compliance and payroll handled across multiple countries.

Key Features:

• Cross-border compliance management
• International payroll coordination
• Multi-geography benefits administration
• Country-specific onboarding requirements handling

Employee Onboarding Benefit: International hires get compliant contracts, local benefits, and proper payroll setup without your team navigating foreign employment law.

Drawbacks: Overkill if you're only hiring domestically. Per-employee costs can be significant for international contractors.

Pricing: Contact for pricing

8. Click Boarding

Click Boarding publishes verified, case-study-based ROI metrics—useful when you need hard numbers for your business case.

Best For: Data-driven organizations that need documented ROI metrics to justify onboarding software investment.

Key Features:

• Verified, case-study-based ROI metrics
• Compliance form completion automation
• Streamlined HR onboarding workflows
• Process flow optimization tools

Employee Onboarding Benefit: Automated compliance workflows ensure every new hire completes required forms correctly—reducing rework and audit risk.

Drawbacks: Primarily HR-focused with limited IT provisioning depth. Pricing isn't publicly available.

Pricing: Contact for pricing

9. JazzHR

JazzHR provides recruitment-focused onboarding for small businesses just getting started with formal processes.

Best For: Small businesses and early-stage teams that need basic onboarding tied to recruitment.

Key Features:

• Recruitment-focused onboarding tools
• Small business-friendly interface
• Basic onboarding workflow management
• Applicant tracking integration

Employee Onboarding Benefit: Candidates flow directly from offer acceptance into onboarding—no manual handoff between recruiting and HR systems.

Drawbacks: Enterprise-scale IT integration capabilities are limited. Growing companies may outgrow the platform quickly.

Pricing: Contact for pricing

10. Talmundo

Talmundo (now Talenttech) focuses on employee engagement with strong user experience ratings.

Best For: Companies prioritizing employee engagement and user experience over deep IT integrations.

Key Features:

• User-friendly onboarding interface
• Employee engagement-focused design
• Customizable onboarding journeys
• Strong user experience ratings

Employee Onboarding Benefit: New hires get a polished, engaging onboarding experience that builds a connection to the company from day one.

Drawbacks: Limited public documentation on IT integration capabilities. May not suit teams needing deep cross-departmental automation.

Pricing: Contact for pricing

11. WorkBright

WorkBright digitizes onboarding paperwork with a mobile-first design built for remote teams.

Best For: Remote-first teams focused on eliminating paper-based onboarding and managing compliance documents.

Key Features:

• Paperwork reduction and digitization
• Document management system
• Remote-friendly onboarding workflows
• Mobile-first design

Employee Onboarding Benefit: New hires complete all paperwork from their phone before day one—no printing, scanning, or chasing signatures.

Drawbacks: Best suited for document management rather than IT provisioning. Workflow automation beyond forms is limited.

Pricing: Contact for pricing

12. Paycor Onboarding

Paycor Onboarding integrates tightly with Paycor's HCM suite for unified payroll and onboarding workflows.

Best For: Teams already in the Paycor ecosystem wanting onboarding integrated with payroll and benefits.

Key Features:

• Integrated payroll and onboarding workflows
• Part of comprehensive HCM suite
• Mid-market and SMB focused
• Unified employee data management

Employee Onboarding Benefit: Onboarding data flows directly into payroll—new hires get paid correctly on their first check without duplicate data entry.

Drawbacks: ROI is less clear for teams not already using Paycor. IT provisioning capabilities are secondary to HR and payroll focus.

Pricing: Contact for pricing

13. Gusto

Gusto combines payroll, benefits, and onboarding in one intuitive platform designed for small businesses.

Best For: Small businesses under 100 employees that want payroll, benefits, and onboarding without enterprise complexity.

Key Features:

• Streamlined new hire paperwork
• Automated tax filings
• Self-service employee tools
• Integrated payroll and benefits administration
• Robust compliance features

Employee Onboarding Benefit: New hires self-serve through paperwork, tax forms, and benefits enrollment—HR spends minutes instead of hours per hire.

Drawbacks: Larger organizations may find Gusto lacks enterprise-level customization. Complex workflow requirements may need workarounds.

Pricing: Simple plan: $40/month base + $6/employee/month. Plus plan: $80/month base + $12/employee/month. Premium plan: $180/month base + $22/employee/month.

Integrating Your Onboarding Software With Siit

You're already chasing IT for account access, pinging Finance for equipment approvals, and updating HR when things finally get done.

Siit coordinates cross-departmental workflows directly in Slack and Teams. While dedicated onboarding platforms manage HR workflows, Siit handles the cross-departmental approval requests and status updates that create delays when onboarding spans multiple teams.

When new hires need equipment, system access, or software, Siit routes requests to the right teams and tracks completion, giving you visibility into every pending task without status update meetings.

What Siit adds to your onboarding stack:

• Captures employee requests in Slack and Teams where employees already collaborate (no portal adoption required)
• Routes approvals based on request type, department, and amount
• Pulls employee context from your HRIS automatically
• Tracks completion across IT, HR, and Finance workflows
• Notifies stakeholders when tasks complete or stall
• Maintains audit trails across every system touched

Your onboarding software manages HR workflows. Siit manages the cross-departmental coordination that turns new hires into productive employees.

Getting Started with Automated Onboarding

Modern onboarding requires cross-departmental coordination between IT, HR, and Finance. Rippling offers native IT provisioning. Click Boarding provides verified productivity metrics.

When workflows span multiple teams, Siit's request tracking and approval routing eliminate manual coordination overhead. While specialized platforms handle HR workflows, Siit coordinates the cross-departmental handoffs that slow productivity.

See how ITSM integrates with employee onboarding software. Get a demo.