Our employee attendance policy outlines our expectations about our employees’ coming to work. Being punctual when coming to work helps maintain efficiency in our workplace. This company attendance policy applies to all nonexempt employees regardless of position or type of employment.
Most employees need to collaborate with their colleagues to do their job. To make this collaboration easier, we expect you to be punctual and follow the schedule you and your manager have agreed on. If you are absent or late on occasion, you should have a good reason.
Being consistently tardy or absent can cause problems to your colleagues who may have to shoulder your work. This behavior may bring about a “bad attendance” record and you may need to go through progressive discipline.
Absenteeism refers to frequent absence from an employee’s job responsibilities. This includes not coming to work frequently or taking excessive sick leave without being able to submit doctor’s notes.
Presenteeism refers to being present at work beyond your schedule even when we don’t require overtime. This can cause you to overwork and have an impact on your productivity and job satisfaction. We want to ensure that you keep your schedule both when coming to work and leaving.
Tardiness refers to coming in late, taking longer breaks than you’re entitled to, and constantly leaving earlier from work without reason. We probably won’t mind if you’re a bit late one morning or leave a little earlier on a Friday. But, we want to make sure you generally follow your schedule and you don’t cause disruption in our workplace.
You are responsible for monitoring your working hours through our [timekeeping system/ software]. Please be diligent in recording your hours, so you can receive your due payment.
If you can’t come to work, notify your manager as soon as possible. If your manager is in a different time zone, contact HR instead. Afterward, you should draw from your remaining PTO or sick leave to cover this absence. Please record this in our [HR software] as quickly as possible. Unexcused or unreported absence for more than three days will be considered job abandonment. If you need to leave work early one day, inform your manager.
We will understand if you have good reasons for being absent, even if you don’t report it. Those reasons usually involve serious accidents and family or acute medical emergencies. We may ask you to bring us doctor’s notes or other verification. In these cases, we will record your absence as “excused.”
The following list, although not exhaustive, includes reasons that we don’t consider excused absence:
Employees who have less than [3 incidents] of absenteeism or tardiness in a year will receive an additional paid day off for next year.
You have a good attendance record when you:
If your manager suspects you abuse your sick leave, you may need to submit doctor’s notes to avoid our progressive discipline process. If you’re being tardy unintentionally, corrective counseling will be our first attempt at a solution.
We may take disciplinary action that goes up to and including termination if:
Unexcused and unreported absences don’t count as hours worked, so we won’t compensate them.
This policy applies to all employees regardless of position or type of employment.