Best Trello Alternatives for 2026: Top 5 Tools Compared

Trello has long dominated the lightweight project management space with its intuitive Kanban boards and visual simplicity. While perfect for small teams and basic task tracking, growing IT teams often find themselves constrained by Trello's fundamental limitations as they scale.

Teams seek alternatives when they need advanced workflow automation, cross-departmental coordination, robust reporting capabilities, or integrations that go beyond Trello's Power-Up ecosystem. The rising demand for more sophisticated features—from Gantt charts to resource management—drives IT professionals to explore tools that can handle complex, multi-team operations without sacrificing usability.

Top Alternatives to Trello

Here are five powerful Trello alternatives that address the scalability and feature gaps IT teams commonly encounter:

Alternative #1—ClickUp

ClickUp positions itself as the "all-in-one productivity platform" that consolidates project management, documentation, goals, and communication into a single workspace. While Trello is best known for its Kanban-style boards, ClickUp provides over 15 views, such as Gantt charts, Mind Maps, Workload, and Timeline perspectives.

This flexibility makes it particularly attractive to IT teams managing diverse project types, from infrastructure rollouts to software deployments, all within one unified platform. The platform's strength lies in its extreme customization capabilities, with custom fields, statuses, and workflows that adapt to specific IT processes.

ClickUp's automation engine goes far beyond Trello's Butler, enabling complex multi-step workflows that can automatically assign tasks, update statuses across projects, and trigger notifications based on sophisticated criteria. For IT teams managing multiple stakeholders and approval processes, this automation capability dramatically reduces manual coordination overhead.

What Does ClickUp Do?

ClickUp serves as a comprehensive workspace combining project management, documentation, time tracking, goal setting, and team collaboration. IT teams use it to manage everything from service desk tickets to infrastructure projects, software development sprints, and cross-departmental coordination workflows.

ClickUp Differentiators

• 15+ project views compared to Trello's single Kanban perspective
• Native docs and wikis built into the platform for technical documentation
• Advanced automation capabilities that handle complex IT workflows
• Goal tracking and OKR management for strategic IT initiatives
• Workload and capacity management for resource planning

ClickUp Pros

• Extremely generous free tier with premium-grade features
• Scales from individual use to enterprise-level implementations
• Dedicated Trello importer for seamless migration
• Real-time collaboration features, including whiteboards and chat
• Comprehensive API for custom integrations with IT systems

How ClickUp Works with Siit

ClickUp integrates seamlessly with Siit's business process orchestration platform, enabling automated ticket creation and project matching. When Siit handles routine IT requests in Slack or Microsoft Teams, it can automatically create corresponding tasks in ClickUp for tracking and follow-up. This integration ensures that both immediate employee needs and longer-term IT projects remain synchronized without manual data entry or coordination overhead.

ClickUp Pricing

• Free: Generous plan with most core features
• Unlimited: $7/user/month (annual) or $10/month (monthly) with advanced views and automation
• Business: $12/user/month (annual) or $19/month (monthly) with additional integrations and reporting
• Enterprise: Custom pricing for large organizations

Alternative #2—Asana

Asana excels at structured workflow management and advanced task relationships that Trello simply cannot handle. While Trello treats cards as isolated items, Asana enables sophisticated project hierarchies with subtasks, dependencies, milestones, and cross-project relationships.

This structural depth makes Asana particularly valuable for IT teams managing complex implementations where tasks must happen in specific sequences and multiple projects interdepend on shared resources or deliverables. The platform's workflow automation capabilities represent a significant leap beyond Trello's basic Power-Ups.

Asana's rules engine can automatically route work based on project requirements, send stakeholder notifications at critical milestones, and update project statuses across multiple teams. For IT managers juggling infrastructure projects, security initiatives, and day-to-day operational requests, this automation ensures nothing falls through the cracks while providing clear visibility into progress and bottlenecks.

What Does Asana Do?

Asana provides structured project and task management with advanced workflow capabilities, timeline tracking, and portfolio oversight. IT teams leverage it for managing complex projects with dependencies, coordinating cross-functional initiatives, and maintaining visibility across multiple concurrent workstreams.

Asana Differentiators

• Advanced task dependencies and milestone tracking are unavailable in Trello.
• Multiple project views, including Timeline (Gantt), Calendar, and Dashboard
• Sophisticated automation rules for workflow management
• Portfolio-level tracking for strategic IT initiatives
• Built-in goal setting and OKR management

Asana Pros

• Intuitive interface with minimal learning curve
• Powerful automation without technical complexity
• Strong template library for common IT workflows
• Excellent mobile apps for field work and on-call management
• Robust free tier for small IT teams

How Asana Works with Siit

Asana integrates with Siit to automatically create tasks from Slack or Microsoft Teams requests, ensuring that employee service requests connect to broader IT project tracking. This integration enables Siit's AI agents to update project statuses, notify stakeholders through Asana workflows, and maintain complete audit trails across both immediate support and strategic IT initiatives.

Asana Pricing

• Personal: Free for up to 10 members
• Starter: $10.99/user/month (billed annually) with automation, dashboards, and AI tools
• Advanced: $24.99/user/month (billed annually) with portfolios, advanced reporting, and time tracking
• Enterprise: Custom pricing with advanced security and controls

Alternative #3—monday.com

Monday.com distinguishes itself through highly customizable visual dashboards and flexible workflow design that adapts to diverse IT team needs. Unlike Trello's fixed board structure, monday.com enables teams to create custom views, automated status updates, and visual representations of work that span multiple projects and departments.

This visual flexibility proves particularly valuable for IT managers who need to present project status to executives or coordinate work across technical and non-technical stakeholders. The platform's strength in resource and workload management addresses a critical gap that Trello leaves unfilled.

IT teams can track capacity across team members, identify bottlenecks before they impact delivery, and balance workloads to prevent burnout. Combined with monday.com's advanced automation capabilities, this resource visibility enables proactive management rather than reactive firefighting that characterizes many IT operations stuck with basic Kanban tools.

What Does Monday.com Do?

Monday.com provides a work operating system with customizable boards, advanced automation, and visual project tracking. IT teams use it for resource management, cross-departmental workflow coordination, and creating executive-level visibility into technical initiatives and operational metrics.

monday.com Differentiators

• Highly customizable visual dashboards beyond Trello's static boards
• Advanced resource and workload management capabilities
• Timeline and Gantt chart views for project planning
• Sophisticated automation rules for complex IT workflows
• Integration marketplace with enterprise-grade connectors

monday.com Pros

• Extremely visual and intuitive interface
• Powerful automation without technical complexity
• Strong template ecosystem for IT workflows
• Excellent reporting and dashboard capabilities
• Scales effectively from small teams to enterprise implementations

monday.com Pricing

• Individual: Free for up to 2 seats
• Basic: $9/user/month with core features
• Standard: $12/user/month with timeline and calendar views
• Pro: $19/user/month with advanced features and integrations
• Enterprise: Custom pricing for large organizations

Alternative #4—Jira

Jira represents the gold standard for software development and IT teams practicing Agile methodologies, offering capabilities that Trello cannot match for technical project management. Built specifically for issue tracking, sprint planning, and release management, Jira provides sophisticated workflow customization, advanced reporting, and deep integration with development tools.

For IT teams managing software deployments, infrastructure changes, or complex technical projects requiring detailed tracking and compliance, Jira's depth and flexibility prove essential. The platform's enterprise-grade security, audit trails, and permission management address critical requirements that Trello's simplified approach cannot satisfy.

IT teams working in regulated environments or managing sensitive infrastructure changes benefit from Jira's comprehensive tracking, approval workflows, and detailed reporting capabilities that support compliance and risk management requirements.

What Does Jira Do?

Jira serves as a comprehensive issue tracking and project management platform designed specifically for software development and technical teams. IT departments use it for managing agile workflows, tracking bugs and incidents, planning releases, and maintaining detailed audit trails for compliance and security purposes.

Jira Differentiators

• Purpose-built for Agile and DevOps workflows with native Scrum and Kanban support
• Advanced issue tracking with sophisticated workflow customization
• Deep integration with development tools and CI/CD pipelines
• Enterprise-grade security and audit capabilities
• Comprehensive reporting for burndown charts, velocity tracking, and release planning

Jira Pros

• Industry-standard tool with extensive community and plugin ecosystem
• Highly customizable workflows for complex IT processes
• Strong integration with the Atlassian suite (Confluence, Bitbucket)
• Advanced reporting and analytics capabilities
• Robust API for custom integrations with IT systems

Jira Pricing

• Free: Up to 10 users with basic features
• Standard: $8.60/user/month (estimated) for teams up to 100,000 users with basic features
• Premium: $17/user/month (estimated) with advanced roadmapping and reporting
• Enterprise: Custom pricing with advanced security and compliance features

Alternative #5—Notion

Notion uniquely combines project management with comprehensive documentation and knowledge management capabilities that address a critical gap in most IT operations. Unlike Trello's card-based approach, Notion enables teams to create interconnected databases, wikis, and project tracking systems within a unified workspace.

This integration proves particularly valuable for IT teams who need to maintain technical documentation, standard operating procedures, and project tracking without jumping between multiple disconnected tools. The platform's flexibility allows IT teams to create custom solutions that adapt to their specific needs rather than forcing processes to fit rigid tool constraints.

Teams can build custom databases for asset tracking, create dynamic project dashboards that pull from multiple data sources, and maintain living documentation that stays current with project changes. This adaptability makes Notion particularly attractive to growing IT teams whose needs evolve rapidly.

What Does Notion Do?

Notion provides a flexible workspace that combines databases, documentation, wikis, and project management in a unified platform. IT teams use it to maintain technical documentation, track projects and assets, collaborate on procedures, and create custom workflows that adapt to their specific operational needs.

Notion Differentiators

• Unified workspace combining docs, databases, and project management
• Highly flexible custom database and template system
• Rich content blocks supporting code, embeddings, and multimedia
• Powerful relational database capabilities for complex data management
• Real-time collaboration with version history and comments

Notion Pros

• Extremely flexible and customizable platform
• Strong free tier for individual and small team use
• Excellent for teams needing documentation and project management integration
• Rich template gallery for IT workflows and procedures
• Growing integration ecosystem with popular tools

How Notion Works with Siit

Notion integrates with Siit to provide comprehensive knowledge management and documentation support for IT operations. Siit's AI agents can pull information from Notion databases and wikis to answer employee questions, ensuring that organizational knowledge stays current and accessible.

Notion Pricing

• Free: $0 for personal use (limited uploads and version history)
• Plus: $10/user/month (billed annually) or $12/month (monthly) with unlimited uploads and 30-day version history
• Business: $20/user/month (billed annually) with advanced collaboration and 90-day version history
• Enterprise: Custom pricing with advanced admin and security controls

How Siit Supports Project Management Tools

Siit's business process orchestration platform works seamlessly with these Trello alternatives, serving as the intelligent layer that coordinates work across project management tools, identity systems, and communication platforms. Unlike traditional help desk software that creates additional silos, Siit integrates directly with ClickUp, Asana, and Notion to automatically create tasks, sync status updates, and maintain visibility without manual coordination overhead.

The platform's strength lies in orchestrating complete workflows that span multiple tools and departments. When an employee requests software access through Slack, Siit automatically coordinates approval workflows in your project management system, provisions access through identity management tools like Okta, updates asset tracking databases, and maintains audit trails—all while keeping stakeholders informed through their preferred tools. This unified approach eliminates the manual handoffs and context switching that typically plague IT operations.

For internal service teams, Siit's integrations mean you don't need to choose between tools. Whether your team uses ClickUp for sprint planning or Asana for project management, Siit connects them all within the business processes that drive your organization forward. The result is faster employee service, reduced administrative overhead, and the ability to focus on strategic IT initiatives rather than manual coordination.

See Siit in action. Get a demo.