- Highly customizable all-in-one workspace
- Powerful database capabilities
- Strong collaboration features
- Generous free plan
- Extensive template library
- Steep learning curve for advanced features
- Mobile app limitations
- Performance issues with large databases
- Limited offline functionality
- AI features require additional cost
Notion
Pricing
- Combines project management, documentation, time tracking, and communication
- Highly customizable workflows
- Free plan provides robust functionality for small teams
- Advanced automation capabilities
- Enterprise-grade features at competitive pricing
- Steep learning curve requires significant onboarding time
- Performance issues including slow load times and occasional lag reported
- Limited native integrations compared to some competitors
- Mobile app limitations compared to the desktop experience
- Interface complexity may feel cluttered
ClickUp
Pricing
- Unmatched enterprise security and compliance feature set
- Native Microsoft 365 integration eliminates authentication and access issues
- Scales efficiently to support thousands of users across global organizations
- Advanced workflow automation handles complex business processes
- Comprehensive audit trails and analytics support regulatory requirements
- Steep learning curve requiring dedicated training and change management resources
- Complex implementation requiring careful planning, governance policies, and ongoing administration
- Performance challenges with very large datasets and deeply nested folder structures
- Limited customization without developer expertise for advanced workflows and integrations
- Dependency on Microsoft ecosystem with limited integration outside Microsoft stack
Microsoft Sharepoint
Pricing
- Quick setup and adoption with minimal learning curve required
- Fast search functionality helps teams find information immediately
- Clean, distraction-free interface improves focus and usability
- Strong real-time collaboration features support distributed teams
- Affordable pricing structure scales well for growing organizations
- Fewer customization capabilities compared to advanced document editors like Notion
- Requires internet connectivity for access, limiting productivity during network outages
- 10GB per user storage cap may constrain teams handling large media files
- Initial adaptation period required for teams to establish efficient workflows
- Lacks traditional tools like Gantt charts for complex project timeline management
Nuclino
Pricing
- Designed specifically for remote and distributed team needs
- Simple, clean interface encourages regular use and contribution
- Good balance of features without overwhelming complexity
- Effective search and organization capabilities
- Reasonable pricing for small to medium-sized teams
- Limited project management capabilities compared to all-in-one platforms
- Basic code formatting and technical documentation features
- Restricted customization options due to opinionated design philosophy
- Copy/paste functionality can be inconsistent
- Limited offline capabilities and mobile experience
Slite
Pricing
Confluence has served as the go-to knowledge management platform for countless teams, offering robust documentation capabilities, collaborative editing, and integration with the Atlassian ecosystem. However, many teams are seeking alternatives due to Confluence's steep learning curve, complex interface, pricing concerns, and limited real-time collaboration features. As organizations scale rapidly, manage distributed teams, or require more intuitive workflows, they often find Confluence's enterprise-focused approach creates more friction than efficiency.
Whether you're a solo IT manager drowning in cross-departmental coordination or an operations team seeking streamlined automation, modern alternatives offer specialized solutions that address the specific pain points Confluence leaves unresolved.
Top Alternatives to Confluence
Modern teams have numerous powerful alternatives to Confluence, each designed to solve specific collaboration and knowledge management challenges more effectively than traditional enterprise tools.
Alternative #1—Notion
Notion has revolutionized knowledge management by treating every page as a flexible workspace that can contain documents, databases, kanban boards, and calendars. Unlike Confluence's rigid page structure, Notion's block-based editor allows teams to create truly dynamic documentation that adapts to their workflow needs. Teams can build everything from simple wikis to complex project dashboards, all within a single, intuitive interface that requires minimal training.
What Does Notion Do?
Notion serves as an all-in-one workspace combining notes, wikis, databases, and lightweight project management. Teams use it to create hierarchical knowledge bases, maintain project documentation, track tasks through custom databases, and collaborate in real-time on everything from meeting notes to product roadmaps.
Notion Differentiators
- Block-based editor enables mixing text, databases, calendars, and kanban boards on single pages
- Extensive automation capabilities through formulas, rollups, and workflow triggers
- Template gallery provides pre-built solutions for common documentation needs
- Relational databases allow linking information across different projects and teams
- AI-powered content suggestions and generation features built into the platform
Notion Pros
- Highly customizable workspace that adapts to team needs without rigid constraints
- Intuitive interface with minimal learning curve compared to enterprise tools
- Powerful database functionality for tracking projects, resources, and knowledge
- Strong community-driven template ecosystem for rapid setup
- Excellent real-time collaboration with inline comments and mentions
How Notion Works with Siit
Notion integrates seamlessly with Siit as a connected knowledge base, allowing teams to surface relevant documentation directly within Slack workflows. When employees request information through Siit, the platform can automatically reference Notion pages, update project databases, and route complex questions to subject matter experts while maintaining complete context across both platforms.
Notion Pricing
- Personal: Free for individual use
- Plus: $10/user per month (billed annually)
- Business: $20/user per month (billed annually)
- Enterprise: Custom pricing with advanced security and compliance features
Alternative #2—ClickUp
ClickUp distinguishes itself by seamlessly integrating documentation with project management, creating a unified workspace where knowledge and execution coexist. Teams can create docs that are directly linked to tasks, timelines, and goals, eliminating the context switching that plagues traditional documentation workflows. The platform excels at asynchronous collaboration, making it ideal for distributed teams that need both structured project tracking and flexible knowledge management.
What Does ClickUp Do?
ClickUp combines project management with robust documentation capabilities, allowing teams to create wikis, process documentation, and knowledge bases that are directly connected to their active work. Teams use it to manage everything from sprint planning documents to company handbooks, all within the same platform where they track tasks and deadlines.
ClickUp Differentiators
- Native integration between docs and project management eliminates tool switching
- Advanced automation rules can trigger document updates based on project changes
- Multiple view options (kanban, calendar, timeline) for organizing both projects and knowledge
- Built-in whiteboards and mind mapping for visual documentation
- Comprehensive workflow automation across docs, tasks, and team communications
ClickUp Pros
- Unified platform reduces tool sprawl and improves information consistency
- Powerful automation capabilities streamline both documentation and project workflows
- Flexible permission system accommodates complex team structures
- Strong integration ecosystem connects with existing business tools
- Scales effectively from small teams to large enterprise deployments
How ClickUp Works with Siit
ClickUp's integration with Siit creates powerful cross-functional workflows where documentation requests automatically generate relevant project tasks. When employees submit requests through Siit, the platform can create ClickUp tasks, update project documentation, and route approvals through ClickUp's workflow system while keeping requestors informed via Slack about progress and completion.
ClickUp Pricing
- Free: Core features for small teams
- Unlimited: $7/user per month
- Business: $12/user per month
- Enterprise: Custom pricing with advanced security and compliance (contact sales for quote)
Alternative #3—Microsoft SharePoint
SharePoint remains the gold standard for enterprise-grade document management and knowledge sharing, especially for organizations already invested in the Microsoft ecosystem. It provides unmatched control over permissions, compliance, and workflow automation while supporting complex organizational structures. SharePoint excels where Confluence falls short in enterprise security, offering granular access controls and audit capabilities essential for regulated industries.
What Does SharePoint Do?
SharePoint serves as a comprehensive intranet and document management platform, enabling organizations to create structured knowledge bases, manage version control, and automate complex approval workflows. Teams use it for everything from departmental wikis to company-wide policy documentation, leveraging its deep integration with Microsoft 365 applications.
SharePoint Differentiators
- Enterprise-grade security and compliance features exceed most alternatives
- Deep integration with Microsoft 365 ecosystem provides seamless user experience
- Advanced workflow automation capabilities handle complex multi-step processes
- Robust version control and document management surpasses wiki-focused tools
- Customizable intranet capabilities support large organizational requirements
SharePoint Pros
- Unmatched enterprise security and compliance feature set
- Native Microsoft 365 integration eliminates authentication and access issues
- Scales efficiently to support thousands of users across global organizations
- Advanced workflow automation handles complex business processes
- Comprehensive audit trails and analytics support regulatory requirements
SharePoint Pricing
- SharePoint (Plan 1): $5/user per month
- SharePoint (Plan 2): $10/user per month
- Microsoft 365 Business Standard: $12.50/user per month (includes SharePoint)
- Enterprise plans: Custom pricing with advanced features
Alternative #4—Nuclino
Nuclino focuses on speed and simplicity, providing teams with a lightweight wiki that prioritizes getting information captured and shared quickly over complex feature sets. Its graph-style navigation allows teams to visualize knowledge relationships naturally, while real-time collaborative editing ensures everyone stays synchronized. Nuclino works particularly well for teams that find traditional knowledge management tools too heavy or complex.
What Does Nuclino Do
Nuclino creates fast, collaborative wikis with minimal setup requirements, focusing on real-time editing and intuitive organization. Teams use it for internal documentation, project wikis, and knowledge bases that need to be accessible and maintainable by non-technical team members without extensive training.
Nuclino Differentiators
- Graph-style visualization shows relationships between knowledge areas naturally
- Extremely fast performance with instant search and navigation
- Minimal interface reduces cognitive overhead and training requirements
- Real-time collaborative editing with conflict resolution built-in
- Visual organization through nested structure and tagging systems
Nuclino Pros
- Quick setup and adoption with minimal learning curve required
- Fast search functionality helps teams find information immediately
- Clean, distraction-free interface improves focus and usability
- Strong real-time collaboration features support distributed teams
- Affordable pricing structure scales well for growing organizations
Nuclino Pricing
- Starter: $6/user per month (billed annually)
- Business: $10/user per month (billed annually)
- Custom enterprise pricing available for larger organizations
Alternative #5—Slite
Slite is purpose-built for asynchronous teams that need structured yet flexible documentation workflows. It emphasizes clarity and organization while maintaining the simplicity that distributed teams require for effective knowledge sharing. Slite's approach to documentation reduces the complexity that often makes Confluence overwhelming, focusing instead on making information easily accessible and maintainable.
What Does Slite Do
Slite provides streamlined team documentation with features designed specifically for async collaboration and remote work. Teams use it to maintain internal wikis, process documentation, and shared knowledge bases that stay current and useful without requiring dedicated maintenance resources.
Slite Differentiators
- Async-first design optimized for distributed team collaboration
- Smart organization features help maintain clean, navigable documentation
- Built-in analytics show which documentation is actually useful to teams
- Simple interface reduces barriers to contribution and maintenance
- Focus on writing quality with suggestions and formatting assistance
Slite Pros
- Designed specifically for remote and distributed team needs
- Simple, clean interface encourages regular use and contribution
- Good balance of features without overwhelming complexity
- Effective search and organization capabilities
- Reasonable pricing for small to medium-sized teams
Slite Pricing
- Entry: $8/user per month with core collaboration features
- Custom enterprise pricing for larger organizations with advanced requirements
How Siit Works with Knowledge Management Platforms
Your knowledge base is only useful if employees can actually find what they need when they need it. Siit connects directly to platforms like Notion, ClickUp, and Confluence, surfacing relevant documentation automatically when employees ask questions in Slack or Microsoft Teams.
Instead of employees hunting through wikis or pinging you for answers you've already documented, Siit's AI Article Suggestions pull the right content instantly. When the documentation doesn't exist or the question needs human judgment, Siit's AI-Powered Triage routes the request to the right person with full context—no more "can you send me more details?" back-and-forth.
The result: your knowledge base actually gets used, your team stops answering the same questions repeatedly, and employees get help in seconds instead of waiting for someone to check Slack.
See how much time your team gets back when knowledge management actually works—Try Siit for free.
