Productiv is one of the most comprehensive SaaS management and intelligence platforms available today, designed to give organizations complete visibility and control over their software portfolios.
It transforms how IT, finance, and procurement teams manage the sprawling ecosystem of cloud applications that power modern businesses.
Many enterprise IT operations teams use Productiv not just for tracking software spend—but for orchestrating entire workflows around SaaS optimization, compliance, and strategic technology investment decisions.
What Is Productiv?
Productiv is a cloud-based SaaS Intelligence Platform that centralizes the management of software applications across entire organizations. Users gain deep visibility into app usage, spend patterns, contract details, and AI capabilities through automated discovery and advanced analytics.
Originally built to solve the "SaaS sprawl" problem facing growing companies, Productiv now supports comprehensive portfolio optimization, shadow IT detection, and AI governance.
Its user base ranges from mid-market companies to global enterprises, with strong adoption among IT leaders, procurement teams, and finance departments that need data-driven insights to maximize software investments while controlling costs and risks.
What is Productiv used for?
Productiv addresses the complex challenges of modern SaaS portfolio management through comprehensive automation and intelligence:
- SaaS Portfolio Optimization - Identifies redundant applications and underutilized licenses, enabling organizations to consolidate tools and reduce unnecessary spending
- Shadow IT and AI Detection - Automatically discovers unsanctioned software and AI tools being used across the organization, surfacing compliance and security risks
- Contract and Renewal Management - Automates renewal workflows, tracks contract terms, and provides negotiation leverage through detailed usage and benchmarking data
- Spend Analysis and Forecasting - Delivers granular cost tracking and predictive analytics to support accurate budgeting and strategic planning
- Cross-Departmental Workflow Orchestration - Coordinates complex processes between IT, HR, Finance, and Operations with automated approvals and system integrations
- AI Visibility and Governance - Provides unprecedented insight into AI features within SaaS applications, enabling responsible AI management and risk assessment
- Compliance and Audit Support - Maintains detailed audit trails and supports regulatory requirements through automated tracking and reporting capabilities
Key Features of Productiv
The platform's comprehensive functionality addresses enterprise SaaS management from discovery through optimization:
- Complete SaaS and AI Visibility provides real-time inventory of all applications and AI capabilities, including shadow IT detection and comprehensive usage analytics across the organization.
- Advanced Usage Analytics tracks engagement at the feature level using machine learning, going beyond simple login metrics to understand actual application value and adoption patterns.
- Automated Workflow Orchestration streamlines complex processes including procurement, renewals, and cross-departmental approvals with customizable automation that reduces manual coordination overhead.
- Contract and Spend Management centralizes all vendor relationships, contract terms, and financial data while providing benchmarking insights and automated renewal alerts.
- AI Governance Dashboard identifies AI-enabled applications, analyzes data usage risks, and provides workflow tools for reviewing and approving AI features across the software portfolio.
- Integration Ecosystem connects with over 12,000 applications including SSO providers, HRIS systems, and financial platforms to provide comprehensive data aggregation and workflow automation.
- Compliance and Reporting delivers audit-ready documentation, customizable analytics, and historical tracking to support regulatory requirements and strategic decision-making.
Productiv Pros & Cons
Productiv delivers significant value for organizations managing complex SaaS environments, though implementation requires strategic planning and commitment.
Productiv Pros
- Deep visibility into actual software usage patterns and AI capabilities across the entire organization
- Substantial cost savings through automated license optimization and contract negotiation support
- Comprehensive workflow automation that eliminates manual coordination between departments
- Extensive integration library supporting over 12,000 applications and business systems
- AI-powered insights and recommendations for portfolio optimization and risk management
- Strong customer support and implementation assistance for complex enterprise environments
Productiv Cons
- Custom pricing model requires direct sales engagement without transparent published rates
- Implementation complexity may require dedicated training and change management for large organizations
- Primary focus on IT and finance use cases with limited features for other business functions
- Sophisticated feature set may be overwhelming for smaller organizations with simple SaaS environments
Productiv Pricing
Productiv employs a quotation-based pricing model tailored to organizational size, complexity, and feature requirements. The platform does not publish standard pricing tiers, requiring prospective customers to engage directly with sales teams for customized proposals.
Pricing factors include user count, integration complexity, contract duration, and advanced feature requirements. Organizations typically see significant ROI through cost savings that often exceed platform investment within the first year.
When Productiv Isn't Enough: Meet Siit
While Productiv excels at SaaS portfolio intelligence and optimization, organizations often need a complementary solution that addresses the execution challenges of actually implementing those insights across departments.
This is where Siit becomes essential, operating as a business process orchestration layer directly within communication platforms like Slack and Microsoft Teams.
Siit transforms how teams act on Productiv insights by:
- Intelligent Request Routing - When employees request software access through Siit in Slack, the system automatically references Productiv data to route approvals based on usage patterns, budget availability, and policy compliance—turning portfolio intelligence into actionable workflows without manual analysis
- Automated License Management - Siit orchestrates complete software provisioning workflows using Productiv's portfolio insights, coordinating approvals between IT, Finance, and management without the manual handoffs that slow down access requests and frustrate employees
- Contract-Aware Procurement - When processing software requests, Siit leverages Productiv's contract data to suggest alternatives, identify redundancies, or recommend upgrades based on actual usage analytics—ensuring every access decision aligns with optimization goals
- Cross-System Workflow Integration - Siit connects Productiv's intelligence with HRIS, identity management (Okta, Google Workspace), and business systems to automate onboarding, offboarding, and access management workflows—executing the changes Productiv recommends across your entire tech stack
- Proactive Optimization Actions - Siit can automatically act on Productiv's optimization recommendations, deprovisioning unused licenses, consolidating redundant tools, or triggering renewal workflows based on usage data—transforming insights into executed savings without IT becoming the coordination bottleneck
The result: Productiv provides the intelligence about your SaaS portfolio while Siit handles the cross-departmental execution and coordination—eliminating the manual coordination overhead that typically consumes 40% of operational capacity and prevents teams from acting on optimization opportunities.
Productiv Alternatives
Organizations evaluating comprehensive SaaS management platforms often consider multiple solutions based on specific requirements and organizational priorities:
- BetterCloud offers robust automation and security features with deep Google Workspace and Microsoft 365 integration, though with higher complexity and cost considerations.
- Zylo specializes in SaaS discovery and optimization with strong shadow IT detection capabilities, focusing primarily on spend management rather than comprehensive workflow automation.
- Torii combines SaaS discovery with workflow automation in a user-friendly interface, though with less advanced analytics and AI governance features than enterprise-focused solutions.
- Zluri provides advanced SaaS visibility and access management with competitive reporting capabilities, positioning as a cost-effective alternative for mid-market organizations.
- Ramp integrates SaaS spend management with broader financial controls and expense automation, though with limited focus on IT workflow orchestration and portfolio optimization.
