Best Smartsheet Alternatives for 2026: Top 5 Tools Compared

Smartsheet's spreadsheet-style interface works well for teams that think in rows and columns. But the platform's enterprise pricing, steep learning curve, and performance issues with large datasets push many IT teams to look elsewhere.

These five alternatives offer different paths: all-in-one flexibility, enterprise resource management, intuitive simplicity, tool consolidation, or agency-focused workflows.

Here's how they compare and when each makes sense.

Top Alternatives to Smartsheet

Alternative #1—ClickUp

ClickUp stands out as the most versatile Smartsheet alternative, offering extreme customizability with 15+ project views, hierarchical task organization, and comprehensive automation capabilities.

Unlike Smartsheet's spreadsheet-centric approach, ClickUp provides mind maps, whiteboards, docs, goals, and time tracking in one platform. This makes it ideal for teams wanting to consolidate multiple tools.

The platform excels at replacing several standalone applications while maintaining the flexibility that Smartsheet users value, with a generous free tier that includes unlimited tasks and users.

What Does ClickUp Do

ClickUp serves as an all-in-one workspace combining project management, documentation, goal tracking, and team collaboration. Teams use it to organize work hierarchically through Spaces, Folders, and Lists, visualize projects through multiple views (Gantt, Kanban, Calendar, Timeline), automate repetitive workflows, and track time across tasks and projects.

ClickUp Differentiators

• Hierarchical organization: ClickUp's Spaces > Folders > Lists > Tasks structure provides a different style of multi-level hierarchy than Smartsheet's row- and workspace-based hierarchy.
• Multiple native views: 15+ ways to visualize work, including mind maps and whiteboards that Smartsheet lacks.
• All-in-one approach: Combines docs, goals, chat, and whiteboards without requiring separate tools.
• Advanced automations: 100+ pre-built automation templates vs. Smartsheet's manual workflow setup.

ClickUp Pros

• Extensive integrations: around 45–50 native integrations (including Slack, GitHub, and Google Workspace) plus 1,000+ additional apps via third‑party platforms like Zapier.
• Scalable pricing: Free tier with paid plans starting at $7/user/month vs. Smartsheet's $9/user minimum.
• Customizable workflows: Highly adaptable to unique team processes without extensive configuration.
• Rich collaboration features: Real-time editing, comments, proofing, and team chat built-in.

How ClickUp Works with Siit

Siit integrates directly with ClickUp, automatically creating tasks when employees submit requests through Slack or Microsoft Teams. When someone needs software access or equipment, Siit handles the intake and routing while ClickUp tracks the work.

Status updates sync bidirectionally, so employees see progress without leaving Slack while IT maintains visibility in ClickUp through Siit's conversational AI.

ClickUp Pricing

• Free Forever: Unlimited tasks and users with 100MB storage.
• Unlimited: $7/user/month with unlimited storage and integrations.
• Business: $12/user/month with advanced features and reporting.
• Enterprise: Custom pricing with enhanced security and controls.

Alternative #2—Wrike

Wrike is a strong choice for mid-size and enterprise teams seeking advanced project management capabilities with modern UI and strong scalability.

The platform provides sophisticated workflow management, resource allocation, and reporting features while maintaining an intuitive interface that reduces Smartsheet's steep learning curve.

Wrike particularly excels at managing complex dependencies, workload balancing, and cross-team collaboration through multiple project views and real-time dashboards.

What Does Wrike Do

Wrike functions as a comprehensive work management platform combining project planning, team collaboration, and business intelligence. Teams utilize it for advanced workflow automation, resource management across projects, real-time reporting and analytics, and cross-departmental coordination with approval workflows and request forms.

Wrike Differentiators

• Advanced resource management: Built-in workload balancing and capacity planning that Smartsheet requires add-ons for.
• Dynamic project views: Switching between Gantt, board, and list/table views is supported, but context, such as filters, grouping, and selections, is not fully maintained across views.
• Enterprise-grade workflows: Sophisticated approval processes and request routing comparable to Smartsheet's capabilities.
• Real-time collaboration: Native proofing, comments, and file sharing without external integrations.

Wrike Pros

• Scalable reporting: Customizable dashboards and analytics that provide deep insights into work performance.
• Strong integrations: Native connections to Microsoft Office, Google Workspace, Slack, Jira, and 400+ other tools.
• Mobile apps: Mobile apps that support core work on the go but with notable feature limitations compared to desktop.
• Flexible deployment: Available as cloud, on-premise, or hybrid solutions for enterprise security requirements.

Wrike Pricing

• Free: Unlimited users with basic features, limited to 200 active tasks.
• Team: $10/user/month for 2-25 users with Gantt charts and dashboards.
• Business: $24.80/user/month with advanced reporting and resource management.
• Enterprise/Pinnacle: Custom pricing for large organizations.

Alternative #3—Asana

Asana distinguishes itself through exceptional ease of use and intuitive design, making it the ideal Smartsheet alternative for teams prioritizing quick adoption and straightforward task management.

Unlike Smartsheet's complex setup requirements, Asana provides immediate value with minimal configuration. The platform offers multiple project views, including list, board, timeline, and calendar.

Goal-tracking capabilities help teams maintain focus on outcomes rather than just task completion.

What Does Asana Do

Asana serves as a work management platform focused on task coordination, project tracking, and goal alignment. Teams leverage it for organizing work across projects and portfolios, tracking progress through various visual formats, coordinating team activities with clear assignments and deadlines, and connecting daily tasks to broader organizational objectives.

Asana Differentiators

• Intuitive interface: Clean, user-friendly design that requires minimal training compared to Smartsheet's dense grid interface.
• Goals integration: Native goal-setting and tracking that connects tasks to business outcomes.
• Timeline view: Advanced Gantt chart functionality without the complexity of traditional project management tools.
• Portfolio management: High-level project oversight capabilities for managers and executives.

Asana Pros

• Fast implementation: Teams can start using Asana productively within days or weeks, depending on onboarding and training, rather than immediately within hours.
• Strong mobile experience: Full-featured mobile apps that maintain desktop functionality.
• Flexible project views: Easy switching between list, board, timeline, and calendar views.
• Limited free tier: Basic free plan that includes core features for up to 10 users.

How Asana Works with Siit

Asana connects with Siit to orchestrate work from daily tasks to strategic initiatives, allowing IT and operations teams to maintain project visibility while automating employee support workflows. Through this integration, Siit can automatically create Asana tasks when employees submit requests, assign them based on predefined rules, and provide status updates back to requesters. This combination enables teams to handle routine support requests through Siit's AI while tracking broader operational work in Asana's intuitive interface.

Asana Pricing

• Personal: Free plan with core features for up to 10 users.
• Starter: $10.99/user/month with timeline view and advanced search.
• Advanced: $24.99/user/month with portfolios, custom fields, and reporting.
• Enterprise: Custom pricing with advanced security and administrative controls.

Alternative #4—GoodDay

GoodDay represents the optimal choice for organizations seeking to consolidate multiple tools while maintaining comprehensive work management capabilities.

The platform combines project planning, time tracking, dashboards, and reporting in a single solution, helping organizations reduce the need for multiple separate tools.

As a top-rated solution in 12 Capterra shortlists for 2026 and trusted by Fortune 500 companies, GoodDay enables teams to reduce software costs while improving operational efficiency through integrated workflows.

What Does GoodDay Do

GoodDay functions as a comprehensive work management platform that unifies project planning, resource tracking, time management, and business intelligence. Organizations use it to manage complex project hierarchies, automate workflow processes, track resource utilization and project profitability, and generate real-time insights through customizable dashboards and reporting.

GoodDay Differentiators

• Tool consolidation: Combines features typically requiring 3-4 separate tools into one integrated platform.
• Complex hierarchies: Supports sophisticated project structures that go beyond Smartsheet's flat organization.
• Native automation: Built-in workflow automation without requiring expensive add-ons.
• Cost efficiency: Significantly reduces overall software spending compared to Smartsheet plus necessary integrations.

GoodDay Pros

• Comprehensive feature set: Core project management in the free plan, time tracking and advanced project tools in the Professional plan, and resource management plus advanced reporting in the Business plan.
• Fortune 500 trusted: Proven scalability for enterprise requirements with small business accessibility.
• Reduced complexity: Eliminates the need to manage multiple tool integrations and data synchronization.
• Flexible deployment: Adapts to various team sizes from startups to large enterprises.

GoodDay Pricing

• Free: Up to 15 users with unlimited projects and core features.
• Professional: $4/user/month (annual) or $6/user/month (monthly) with time tracking and Gantt views.
• Business: $7/user/month with CRM, resource tracking, and custom branding.
• Enterprise: Custom pricing with advanced security and SSO.

Alternative #5—ActiveCollab

ActiveCollab emerges as the premier choice for agencies and service businesses seeking a Smartsheet alternative with built-in client collaboration and financial management capabilities.

The platform distinguishes itself through integrated time tracking and invoicing features, and client-friendly interfaces that enable seamless project collaboration.

Unlike Smartsheet's complex configuration requirements, ActiveCollab provides immediate value for teams managing client projects, budgets, and deliverables.

What Does ActiveCollab Do

ActiveCollab serves as an integrated project management and business operations platform designed specifically for service-based organizations. Teams utilize it for managing client projects from initiation to completion, tracking time and expenses across projects and team members, generating invoices and managing client billing, and collaborating with clients through dedicated project spaces and communication tools.

ActiveCollab Differentiators

• Client collaboration: Native client access and communication features that Smartsheet lacks.
• Built-in financial management: Time tracking, expense management, and invoicing without external integrations.
• Zero configuration: Works immediately without the extensive setup Smartsheet requires.
• Service business focus: Purpose-built for agencies, consultants, and professional services.

ActiveCollab Pros

• Immediate productivity: Teams can start using ActiveCollab productively within hours.
• Complete financial tracking: Profitability insights, budget management, and automated billing.
• Client satisfaction: Purpose-built client portals and communication tools.
• Predictable pricing: Transparent agency-friendly pricing without per-seat complexities.

ActiveCollab Pricing

• Plus: $12.50/month flat rate for up to 3 users with core project management.
• Pro: $10/user/month (annual) with unlimited members and advanced reporting.
• Pro + Get Paid: $15/user/month with invoicing, budgeting, and profitability tracking.
• 100+ seats: $3.50/user/month for large teams.

How Siit Supports Your Project Management Stack

Your project management tool tracks work. Siit makes sure that work actually gets created, routed, and completed without manual coordination overhead.

Siit integrates directly with ClickUp and Asana, automatically generating tasks when employees submit requests through Slack or Microsoft Teams. Instead of copying request details between systems, Siit's AI handles the routing while populating your project management tool with full context from HRIS, asset management, and identity systems.

The result: your operations team works in the project management tool they prefer, employees get help through Slack without learning new systems, and nothing falls through the cracks between request and resolution.

Ready to see how much coordination overhead disappears when your tools actually talk to each other? Book a demo to see Siit in action.