How does Zylo discover shadow IT applications across an organization?

Zylo's patent-pending discovery engine analyzes financial transaction data from corporate cards, expense reports, and procurement systems to automatically identify all SaaS applications in use. This approach captures software purchases made outside IT oversight, including departmental subscriptions and personal card purchases, providing comprehensive visibility into the complete software ecosystem without requiring manual audits or employee surveys.

What types of cost savings can organizations typically achieve with Zylo?

Organizations commonly realize 10-20% reductions in overall SaaS spend through Zylo's optimization recommendations. These savings come from identifying unused licenses, eliminating redundant applications with overlapping functionality, rightsizing subscriptions based on actual usage data, and preventing costly auto-renewals through proactive contract management and negotiation support powered by peer benchmarking data.

How does Zylo integrate with existing identity management and business systems?

Zylo offers native integrations with over 50 platforms, including Okta, Azure Active Directory, Google Workspace, and major HRIS systems. These connections enable automated license provisioning, real-time usage tracking, and synchronized user management. The platform also provides RESTful APIs and no-code integration options for connecting with custom or specialized business systems that lack standard connectors.

What makes Zylo different from traditional IT asset management tools?

Unlike traditional ITAM solutions that focus on hardware and on-premise software, Zylo was built specifically for cloud-based SaaS management challenges. It combines financial data analysis with usage intelligence to provide complete visibility into software portfolios, automated optimization recommendations, and workflow coordination across IT, finance, and procurement teams rather than simple asset tracking.

How does Zylo handle contract management and renewal optimization?

Zylo maintains a centralized contract repository with automated alerts for upcoming renewals, historical pricing analysis, and peer benchmarking data to support negotiations. The platform tracks contract terms, usage patterns, and spend trends to provide data-driven recommendations for renewals, cancellations, or consolidation opportunities while preventing surprise auto-renewals that bypass strategic review processes.

Zylo Review: Features, Pricing, Pros & Cons

Zylo is one of the most widely adopted SaaS management platforms in the world, known for transforming how enterprises discover, optimize, and govern their software portfolios. It brings comprehensive visibility into all SaaS applications, spending, and usage patterns into a single intelligent platform where strategic decisions actually get made.

Many IT, operations, and procurement teams use Zylo not just for tracking software spend, but for orchestrating complete SaaS lifecycle management and driving measurable cost savings across their organizations.

What Is Zylo?

Zylo is a leading SaaS Management Platform designed to centralize enterprise software portfolio oversight and optimization. Organizations use Zylo's AI-powered discovery engine to automatically identify all SaaS applications in use—including shadow IT purchased outside official channels—while tracking usage, spend, contracts, and licensing across their entire software ecosystem.

Originally built to solve SaaS sprawl and cost control challenges, Zylo now supports comprehensive workflows including contract management, renewal optimization, and cross-departmental governance. Its user base spans from growing companies to global enterprises, with strong adoption among IT leaders, procurement teams, and finance departments managing complex software portfolios worth millions in annual spend.

What is Zylo used for?

Common use cases for Zylo include:

SaaS Discovery & Shadow IT Detection - Automated discovery engine continuously monitors all software usage, including applications purchased on personal cards or outside IT oversight, ensuring complete visibility
Spend Optimization & Cost Management - Identifies redundant applications, unused licenses, and consolidation opportunities to deliver 10-20% reductions in overall SaaS costs through data-driven recommendations
Contract & Renewal Management - Centralizes contract tracking with automated renewal alerts and historical pricing data to prevent costly auto-renewals and optimize vendor negotiations
License Utilization Analytics - Tracks user-level engagement and last activity dates to enable precise license rightsizing and automated reclamation during team changes
Cross-Departmental Workflow Orchestration - Facilitates approval processes and governance workflows that span IT, procurement, finance, and HR teams with automated routing and context sharing
Compliance & Risk Management - Monitors unauthorized software usage and maintains audit-ready documentation while enforcing procurement policies across decentralized purchasing
Benchmarking & Strategic Planning - Provides peer comparison data and industry insights to inform software portfolio strategy and validate investment decisions

Key Features of Zylo

The platform's comprehensive functionality includes:

AI-Powered Discovery Engine utilizes patent-pending technology to continuously monitor financial transactions and usage patterns, automatically cataloging every SaaS application across the organization without manual intervention.
Comprehensive Spend Analytics aggregates software expenses from all sources, including corporate cards, expense reports, and procurement systems, to provide complete visibility into actual SaaS investments and cost allocation.
Advanced Contract Management maintains a centralized repository of all SaaS contracts with automated renewal tracking, pricing analysis, and negotiation support powered by historical data and peer benchmarks.
Usage Intelligence & Optimization delivers user-level analytics, including last login data, feature adoption, and engagement metrics, to identify optimization opportunities and automate license reclamation workflows.
Cross-System Integration connects with over 50 platforms, including identity management (Okta, Azure AD), financial systems, and business applications, to create unified workflows without manual data entry.
Workflow Automation & Governance streamlines approval processes, policy enforcement, and cross-departmental coordination with customizable routing rules and automated status updates.
Executive Dashboards & Reporting provides real-time visualizations and customizable analytics that transform complex software data into actionable insights for strategic decision-making.

Zylo Pros & Cons

Zylo delivers significant value for enterprise SaaS management, but requires proper implementation for maximum effectiveness.

Zylo Pros

Comprehensive discovery engine uncovers shadow IT and unauthorized software purchases automatically
Delivers measurable cost savings averaging 10-20% through optimization recommendations and unused license identification
Intuitive dashboards and visualizations make complex software data accessible for non-technical stakeholders
Strong integration ecosystem connects with major business systems for automated workflows
Exceptional customer support and continuous product development based on user feedback
Industry-leading benchmarking capabilities provide competitive intelligence for negotiations

Zylo Cons

Data accuracy depends heavily on proper integration setup and comprehensive system connections
Security and compliance features may require additional configuration for highly regulated environments
Pricing transparency is limited to custom quotes rather than a public tier structure
The discovery engine relies primarily on financial data, potentially missing free or expensed applications
Learning curve for advanced customization and workflow configuration

Zylo Pricing

Zylo offers enterprise-focused custom pricing based on organizational complexity and requirements rather than predetermined packages.

Zylo Pricing Overview
Pricing Component	Details
Pricing Model	Custom quotes only; no public tier structure
Typical Starting Range	$35,000–$45,000+ annually for base platform
Pricing Factors	Number of employees, annual SaaS spend, managed applications, and add-ons
Target Market	Enterprise organizations with complex software portfolios
Additional Costs	Custom integrations and advanced features may increase total investment

When Zylo Isn’t Enough: Meet Siit

Zylo gives enterprises the visibility they need to understand their software ecosystem, but visibility alone doesn’t close approval loops, execute provisioning changes, or coordinate the departments involved in managing software access.

That’s where Siit comes in. Siit functions as a business process orchestration layer inside Slack and Microsoft Teams, transforming the insights Zylo surfaces into actionable, automated workflows that eliminate manual coordination across IT, Finance, Procurement, and HR.

Siit works by:

Turning SaaS insights into automated action - Zylo identifies underused or redundant software. Siit automates the next steps — notifying stakeholders, reclaiming unused licenses, and routing decisions to the right approvers — without relying on manual follow-ups or spreadsheets.
Streamlining software access and offboarding - While Zylo tracks license utilization, Siit orchestrates the surrounding operational workflows. From software access requests to employee offboarding, Siit automates provisioning, de-provisioning, and approvals directly within messaging platforms.
Bridging IT, Finance, and Procurement workflows - Zylo provides the spend and usage data; Siit automates the people-driven processes around it — budget validation, procurement routing, and vendor communication — ensuring every request follows policy and every decision is documented.
Reducing administrative overhead - Managing SaaS renewals and access requests typically requires constant coordination between teams. Siit eliminates that friction by centralizing requests, automating approvals, and keeping all departments aligned in real time.
Delivering operational clarity inside Slack and Teams - While Zylo operates as the system of record for SaaS visibility, Siit becomes the interaction layer for employees — letting them request, track, and manage software access through familiar chat interfaces.

Zylo Alternatives

Organizations seeking SaaS management solutions have several options, each with distinct strengths:

Zluri offers comprehensive SaaS discovery and license optimization with strong automation capabilities, particularly effective for mid-market companies seeking rapid deployment and extensive third-party integrations.
Productiv specializes in deep engagement analytics and usage tracking, providing detailed insights into software adoption patterns and ROI measurement for data-driven optimization decisions.
Torii combines SaaS discovery with workflow automation, offering flexible shadow IT detection and approval processes suitable for organizations prioritizing rapid implementation and user-friendly interfaces.
BetterCloud focuses on security-centric SaaS management with automated governance and compliance controls, ideal for organizations in regulated industries requiring strict access management.
Vendr emphasizes procurement optimization and vendor negotiation support, streamlining contract management and renewal processes for companies managing complex vendor relationships and enterprise-scale software portfolios.

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