OneLogin is a cloud-based Identity and Access Management (IAM) platform that has transformed how organizations manage user access to applications and systems.
Serving over 15,000 customers globally, OneLogin provides single sign-on, multi-factor authentication, and automated user lifecycle management to help businesses secure their digital environments while streamlining employee productivity.
IT teams, operations managers, and internal support departments rely on OneLogin not just for authentication, but for orchestrating complete identity workflows that span across departments and systems.
What Is OneLogin?
OneLogin is a comprehensive identity and access management solution designed to centralize workplace authentication and authorization. The platform enables users to access multiple applications with a single set of credentials while providing administrators with granular control over permissions, security policies, and user provisioning.
Originally built to provide unified access management and single sign-on for enterprise applications, OneLogin now supports advanced features like AI-driven adaptive authentication, automated user lifecycle management, and extensive third-party integrations.
Its user base ranges from growing startups to global enterprises, with strong adoption among IT administrators, security teams, and operations managers who need to balance robust security with seamless user experience.
What is OneLogin used for?
OneLogin serves as the central hub for organizational identity management across diverse use cases:
- Enterprise Single Sign-On - Employees access all authorized applications through one login portal, eliminating password fatigue and reducing security vulnerabilities from credential reuse
- Automated User Provisioning - New hire accounts are created automatically across integrated systems, while departing employees lose access instantly through synchronized deprovisioning workflows
- Multi-Factor Authentication - Context-aware security challenges protect sensitive applications using biometric authentication, push notifications, and one-time passwords based on risk assessment
- Cross-System Integration - Native connections with over 6,000 applications, including Salesforce, Microsoft 365, AWS, and Google Workspace, enable seamless workflow orchestration
- HR-Driven Identity Management - Employee lifecycle changes automatically trigger access modifications, ensuring permissions stay current with role changes and organizational updates
- Compliance Management - Comprehensive audit trails and access reviews support regulatory requirements, while automated governance reduces manual oversight burden
- Remote Workforce Support - Secure access from any device or location enables distributed teams to maintain productivity without compromising security standards
Key Features of OneLogin
OneLogin's core functionality centers on intelligent identity orchestration and security automation:
- Single Sign-On (SSO) provides unified access to thousands of cloud and on-premises applications, reducing login complexity while improving security through credential consolidation and centralized policy enforcement.
- SmartFactor Authentication uses artificial intelligence to analyze login context including device, location, and behavioral patterns, dynamically adjusting security requirements to balance protection with user experience.
- Automated User Lifecycle Management streamlines onboarding and offboarding by synchronizing account creation, modification, and deletion across integrated systems, eliminating manual coordination overhead between departments.
- Advanced Directory Integration connects seamlessly with Active Directory, LDAP, Google Workspace, and HR systems, creating unified identity management that bridges cloud and on-premises environments.
- Role-Based Access Control (RBAC) enables granular permission management through policy-driven access assignments, ensuring users receive appropriate system access based on their organizational roles and responsibilities.
- Multi-Factor Authentication Suite supports diverse verification methods including biometric authentication, hardware tokens, push notifications, and SMS codes, with intelligent prompting based on risk assessment.
- Workflow Automation includes visual builders for custom identity processes, automated approval routing, and cross-system provisioning that eliminates manual handoffs between IT, HR, and security teams.
OneLogin Pros & Cons
OneLogin delivers significant operational benefits while presenting some implementation considerations for potential users.
OneLogin Pros
- Comprehensive Security Features, including AI-powered adaptive authentication, extensive MFA options, and real-time threat detection that protect against credential-based attacks
- Extensive Integration Ecosystem with 6,000+ pre-built connectors supporting major business applications, cloud platforms, and enterprise systems
- Streamlined User Experience through intuitive portals, mobile access, and single-click application launching that improves employee productivity
- Automated Workflow Orchestration that eliminates manual coordination between IT, HR, and Finance departments for identity management processes
- Cost-Effective Pricing with competitive per-user rates and transparent bundling options that often provide 30-40% savings compared to enterprise alternatives
- Strong Customer Support with improved service quality and responsive technical assistance for implementation and ongoing operations
OneLogin Cons
- Complex Initial Setup requiring significant configuration and integration effort, particularly for organizations with extensive application portfolios or complex approval workflows
- Limited Small Business Optimization with minimum user requirements and feature complexity that may overwhelm smaller teams with basic needs
- Performance Inconsistencies including occasional browser extension failures, slow loading times, and session timeout frustrations that can disrupt user workflows
- Administrative Learning Curve for managing advanced features, policy configurations, and integration maintenance that demands dedicated IT expertise
OneLogin Pricing
OneLogin offers flexible pricing tiers designed to accommodate organizations of different sizes and complexity requirements. The platform uses a per-user-per-month model with both bundled plans and à la carte feature options:
Organizations can also purchase individual features à la carte, with prices ranging from $2-5 per user per month. Unlike some competitors, OneLogin requires no minimum contract commitments, providing flexibility for growing organizations.
When OneLogin Isn't Enough: Meet Siit
While OneLogin excels at identity and access management, organizations often need a complementary solution that addresses the cross-departmental coordination chaos that happens around user access and lifecycle management.
This is where Siit becomes essential, operating as a business process orchestration layer directly within communication platforms like Slack and Microsoft Teams.
Siit transforms how teams handle identity management workflows by:
- Unified Request Management - Employees submit access requests through Siit's Slack-native interface, where they already work, while your identity management platform handles the backend authentication and authorization—eliminating the portal adoption problem that slows down request submission
- Cross-Departmental Workflow Orchestration - Siit coordinates approvals between managers, Finance, and HR while your identity platform executes the technical provisioning—turning multi-day coordination nightmares into automated workflows without manual handoffs between systems
- Intelligent Routing & Context Preservation - Siit captures employee requests with full context and routes complex scenarios to appropriate teams, while your identity platform maintains audit trails and compliance documentation—ensuring nothing gets lost in translation between departments
- Automated Onboarding Sequences - Siit orchestrates the human coordination (manager notifications, equipment requests, desk assignments) while OneLogin handles the technical setup (account creation, group memberships)—completing what neither system can accomplish alone
- Real-Time Status Updates - Employees receive automated status updates in Slack while identity platforms process background changes—creating seamless communication without forcing portal adoption or requiring employees to check multiple systems for progress
The result: OneLogin provides the technical identity management foundation while Siit handles the cross-departmental coordination and employee experience—eliminating the manual coordination overhead that typically consumes 40% of operational capacity and transforms access requests from a multi-day, multi-person coordination nightmare into streamlined processes where employees get help instantly. Request a Demo to experience this firsthand.
OneLogin Alternatives
Several platforms compete with OneLogin in the identity and access management space, offering different approaches to authentication and user lifecycle management.
All tools listed below integrate with Siit, preventing data silos during transitions.
- Okta provides the largest integration ecosystem with 7,000+ pre-built connectors, offering advanced Identity Threat Protection features and faster setup times, though typically at higher price points than OneLogin
- Microsoft Entra ID (formerly Azure AD) delivers deep integration with Microsoft 365 environments and Windows-based infrastructure, making it ideal for organizations heavily invested in the Microsoft ecosystem
- JumpCloud combines identity management with device management in a cloud-native console, particularly strong for hybrid and remote workforces transitioning away from traditional Active Directory
- Ping Identity specializes in complex enterprise scenarios with advanced orchestration capabilities, zero trust features, and flexible deployment options across cloud, hybrid, and on-premises environments
- Auth0 focuses on developer-centric authentication for custom applications, providing extensive APIs and SDKs for organizations building tailored identity experiences into web and mobile applications
